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Event Coordination

Let Party Time’s own in-house Event Coordinator, Renee Hart help make your party flawless.

Planning Prep helps you from now until the day of:wall

  • Assistance with individualized theme/ design/ color/ style
  • Recommendation of vendors on budget and style
  • Vendor negotiation (we pass our discounts to you)
  • On-going communication via email or phone
  • Unlimited personal consultations (email) overseeing planning progress and providing guidance & support
  • Prepare (timelines) for vendors
  • Coordinate and confirm vendors’ deliveries, set-up and pick-up arrangements


Day of Coordination:

  • Coordinate photos with contracted photographer
  • Arrange sign-in table, cake table, programs, place cards and guest favors
  • Check room set-up according to venue’s Banquet Event Order
  • Distribute final payments and gratuities to vendors
  • Supervise all vendors, address any issues that may arise and ensure smooth flow of events
  • Coordinate entire timeline of events with the MC – Band or DJ, keeping the event on schedule
  • Supervise loading of gifts, boxed leftover food/cake/centerpieces/ favors/personal items into designated vehicle
  • Service and Reception Coordination also available (Please call for quote)

Bar/Bat Mitzvah References:


Matt & Kristine Abramowitz

Parents of Aidin Abramowitz (Witzman Diving Team… Diver Down)


Our whole family had a great experience working with the staff at Bill Cody’s. Renee Hart, our event planner was amazing and very thorough in watching over every detail. She definitely made sure everything was done right and that it all met our expectations. The DJ’s, dancer, vendors and decorators worked well together and it is obvious they feel like a team that is used to winning! The great energy and care they took in making our son’s bar mitzvah celebration special was fantastic.

Jerico and Luisa Zimerman

Parents of Isaac Zimerman (Isaac’s Bar Mitzvah… Minecraft Adventure)


This was really a memorable event. Planning a party this size is no easy task, but with the expertise and guidance from Renee and the entire Party Time Production’s staff, this event was a SUCCESS! All the guests had a great time and everyone was talking about the party after it was over. Everything about this event was awesome. And if I had to do it all over again (which I probably will in the next couple years with my 2 daughters) I will definitely call upon this same team to do it all over again. We were very hesitant on using a Planning Assistant because we did not know what to expect, but we are very happy we did.  Renee was always there to provide guidance, ideas and knowhow prior and during the event.  This made the actual event day stress free for us knowing she was there ready to take care of everything.

David & Jennifer Galardi

Parents of Samantha and Lexi Galardi (Sam & Lexi’s Ultimate Shopping Spree)


Working with Renee on our daughters’ B’Not Mitzvah was as enjoyable as the event itself.  Not having planned an event of this magnitude before (my wedding excluded) I reached out to Party Time and was relieved and excited when we met Renee.  Her easy-going and upbeat personality was infectious and my daughters, my husband and I immediately clicked.  We could tell she was efficient and professional as well as enthusiastic about helping us plan our affair.  This obviously wasn’t her first party to plan, but she always was as excited about it as we were.  No event runs without little unexpected surprises, but Renee handled all these minor glitches with ease and professionalism, making the final day the perfect day that we imagined.  She was prompt in her replies to our questions and concerns and handled every aspect of the event so beautifully.  She was “spot on” with the vendors that she suggested and her ideas were perfect for our theme.  She worked within our budget, always keeping that important aspect of the event in mind.The day of the event ran so smoothly. Renee and her staff were so well received by our friends and family, that we are still getting compliments on the event.  Renee became more than an Event Planner to me and my family.  She became a friend.  We have several more events to plan in the future, and I wouldn’t consider planning any of them without Renee.

Janet Sklar

Mother of Ryan Sklar (Ryan’s Game Day)


I am SO very happy we hired Renee, and your entertainment staff!  YOU made the party a huge success!

 Kelly Rosenberg

Mother of Kenny Rosenberg (Kickin’ It with Kenny)


Enjoyed working with Renee – so helpful with ideas and always responded immediately to my questions and requests. She was very professional, knowledgeable… the party ran so smoothly with her help. Will highly recommend.

Bob & Tricia Stein

Parents of Matt Stein (Matt’s Midway)


You did a great job.  You came in and took control and when we left to get dressed, I knew things were in great hands.  It helped having you there overseeing everything.  I will definitely recommend you to others.

Jeffrey & Donna Hermann

Parents of Sophie Hermann (Sophie’s Magical Mitzvah Tour)


Renee Hart was wonderful to work with!  We are so happy with how everything was handled.  We have had many positive comments from our guests.  Renee was so great in helping us get all the decorations situated and being a go-between with the vendors and the Plano Centre staff.  She was awesome!  Overall, a great experience for us.  Thank you all for being part of such a special day for our family.

Wayne & Jennifer Goldberg

Parents of Jordan Goldberg (Jordan is a Rockstar)


I really thought you did an excellent job on Saturday (day and Night).   Please let Bill know that I was very happy with the service you gave me.   I would definitely use you again. I am planning on using you for Jayden’s Bat Mitzvah in three years.  Thanks for the great job you did!

Bradley & Meredith Richardson

 Parents of Sammy Richardson (Bat Mitzvah) (Sam’s Sweet Jam)

Renee Hart was instrumental in making our daughter’s Bat Mitzvah a huge success that we will never forget. There are so many logistics and details that go into planning an event like this and Renee was on top of EVERYTHING. From ideas and suggestions based on her and Party Time’s extensive experience she was able to steer in the right direction. She also took care of finding, securing and negotiating vendors which was crucial. She had met my daughter before and was also able to provide insight and gear certain aspects of the evening towards her, rather than using a cookie cutter or “one size fits all” formula. Lastly on the day of the event she was there as “director” making sure with her clipboard that everything went smoothly and we could focus on our daughter and the event. And even when there were hiccups (as there inevitably are in any event) she was on top of it so we either never knew or cared because she had it under control. Great job and great event. Thank you so much.

Wedding References:

Irfaun & Sheena Bacchus

Renee Hart, our wedding day coordinator went out of her way to assist with setting up our wedding decorations. She was accommodating to the needs of not only the bride but to the family. Because of her professionalism and willingness to go beyond her normal duties my daughter’s reception was a complete success. I had total confidence in Renee’s organizational skills and was completely satisfied with the layout of the decor at the reception.                                                                                    ~ Monica Sharapata, Mother of the Bride


Lee & Julie Durham


I was able to enjoy the last few weeks stress free and spending time with my daughter Renee made sure everything was in place. If I saw something I wanted changed or fixed it was Immediate. My guests have raved about the wedding for day. I am so glad I hired her.

Stress free mom due to Renee. She made sure everything was in place and when I saw something I wanted changed or added she took care if immediately. Too bad I just had one wedding to plan. Love her!!!!!

~ Laura Bosma, Mother of the Bride

You were amazing!!! I’m so glad that we met in a dressing room by chance. It was the best thing that could have happened!! I wish you all the luck with your upcoming wedding.

Much love!

~ Juli Durham, Bride

David & Jackie Dixon


Wanted to write to give you a HUGE thank you for all the work you did and help you gave us getting ready for this weekend!! We are SO glad we hired you, you were priceless!! Thank you again for your work and your sweetness! It was such a pleasure to get to meet you ; I can only imagine you have saved many many brides! You made the night such a breeze and delight for David and I because we didn’t have to worry about anything—

it all just happened beautifully!! :) Thank you!!!!! :) ~ Jackie Dixon, Bride

For more information on Wedding Coordinator, Event Coordinator, or Party Coordinator, call Renee at 214-340-8000 ext 301

or email: renee@partytimetexas.com

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